Privacy Policy

1. Information we collect

• Account details: name, email address, password credentials, date of birth.
• Profile content: profile photograph (required), sailing experience, goals, HUB, event and race team membership, home sailing club and school or university team (name, city and state), phone and emergency contact details, membership, sail and instrument numbers, the boats you sail or coach, and coach notes about you.
• Activity data: time on the water, session logs, fitness sessions and check-ins, regatta entries and results, imported activity files (GPX, FIT, TCX, VKX) including GPS tracks, timestamps, distance and speed.
• Certification data: self-assessments, coach assessments, sign-offs, comments and certificates.
• Credential data (coaches): USFoil Dinghy Foiling Coach Endorsement records — level, credential ID, issued and valid-through dates, status and status history, assessment records, the administrator who issued or changed each record, and notes. Also third-party credentials you report or we verify, including the issuing organisation, expiration date, verification state, date verified and verifying administrator. US Sailing certification is the required outside credential for an active endorsement and for sailor certification sign-off, so USFoil records its type, expiration and verification date. SafeSport and First Aid/CPR are recorded for information only and are not independently verified by USFoil, because a current US Sailing certification already requires them to be current. Background screening is recorded separately. Background screening detail is never shown publicly. Only the endorsement name, level, credential ID, issued and valid-through dates and status appear on a public verification page, which is reachable only by the exact credential ID or QR code.
• Consent records: who accepted the Terms of Use and Privacy Policy and when, the document versions accepted, the type of consent, which separate permissions were given (taking part and USFoil’s own use of the information; disclosure to outside organisations; photos and video), parent or guardian name and email, the method used, any signed consent form uploaded for an under-13 sailor, and the administrator who approved it. Consent history is kept even after consent is withdrawn.
• Messages: messages you send or receive through the Platform — with coaches, with other sailors, and with sponsors — including subjects, message content and any attachments. Messages are retained indefinitely and may be reviewed by USFoil. Coaches are copied on HUB and race team messages, and parents or guardians of athletes under 18 are copied on messages that athlete sends or receives.
• Media: photographs, video and audio you or your coach upload, and images or footage captured of you at USFoil, WASZP, FOILFAST or affiliated events, clinics and regattas.
• Parent/guardian details for athletes under 18, and the consent record associated with them.
• Technical data: log data, device and browser information, and usage events.

Guest accounts created with an event code collect the same information. Guest sailors self-track their skills and cannot receive certification sign-off until they join a HUB, at which point their existing records carry over.

2. How we use information

We use information to operate the Platform, verify eligibility, administer HUB and team membership, track development and certification, communicate with athletes, parents and coaches, produce leaderboards and recognition, improve coaching and programming, and promote USFoil and foiling generally.

3. Sharing — authorised entities

By using the Platform you expressly authorise USFoil to share, disclose, publish, reproduce and otherwise use your information, data, photographs, video and audio with and by FOILFAST, WASZP, KA Sail, their parent, subsidiary and affiliated companies, distributors, licensees, sponsors, class associations and other related entities, without limitation as to purpose, media, territory, duration or frequency, and without further notice, approval, compensation or attribution to you.

This authorisation includes commercial, promotional, marketing, editorial, coaching, research and event uses, in any medium now known or later developed.

4. Other sharing

We may also share information with:

• Your HUB coaches, Head Coaches and USFoil-wide coaches, who can view your profile, activity, fitness and certification records.
• Other outside organisations in the ordinary course, including sailing clubs, class associations, national governing bodies, event organisers, regatta and results services, sponsors, selectors, colleges and educational or team programmes, media outlets, and service providers who host, email, store and process data on our behalf.
• Authorities or third parties where we believe disclosure is required by law or appropriate to protect rights, safety or property.
• An acquirer or successor in connection with any reorganisation or transfer.

Sponsors invited into the Platform have their own restricted page. They see aggregated, anonymised participation numbers and standings, and can exchange messages with coaches, and with sailors who choose to write to them. Sponsors cannot view athlete profiles, activity, fitness or certification records.

5. Public visibility

Recognition of athlete achievement is a core purpose of the Platform. Leaderboards, celebration cards and similar features are public by default. You may opt out of public visibility at any time in the Privacy section at the bottom of My Profile. Opting out does not withdraw the authorisation in Section 3 or affect anything already published.

6. Athletes under 18

Athletes under 18 must supply a parent or guardian email at sign-up. The parent or guardian receives a consent request and must consent before the account is approved. The parent or guardian consents on the athlete’s behalf to this Policy and to the Terms of Use, including the authorisations in Section 3. Parents may use our Contact Us form to review or withdraw consent going forward.

7. Security and retention

Access is restricted by role and enforced at the database level. No system is perfectly secure and we do not guarantee absolute security. We keep each category of information only for as long as is reasonably necessary for the purpose it was collected for, and we set and enforce a retention period for every category.

For athletes under 13 we do not keep personal information indefinitely. Messages, photos and video, voice notes, on-water and GPS logs, imported activity files, fitness records and profile details are deleted once they are no longer reasonably necessary for the purpose they were collected for, once the retention period for that category has passed, or sooner if deletion is requested or otherwise required. A parent or guardian may ask us to delete their child’s information at any time through our Contact Us form.

Consent and legal audit records — the record of who consented, to what, when, and under which document versions — and certification and endorsement assessment history are held separately from the above and kept for as long as is reasonably necessary for compliance and legal purposes. Keeping that audit trail does not mean an athlete’s messages, tracks, media, activity files or profile information are kept with it. Media and data already shared under Section 3 may continue to be used by the authorised entities.

8. Your choices

You can view and update your profile, photo and details at any time in My Profile, opt out of public visibility, or request deletion of your account through our Contact Us form. Deletion does not require us or any authorised entity to recall, remove or stop using material already shared or published.

9. Changes

We may update this Policy at any time. Continued use of the Platform after a change constitutes acceptance of the updated Policy.

10. Contact

Use our Contact Us form to reach the USFoil team.